Page 394 - MSM_AIR2021

392 MSM MALAYSIA HOLDINGS BERHAD WHO WE ARE STATEMENT & DISCUSSION BY OUR LEADERS HOW WE OPERATE
ANNUAL INTEGRATED REPORT 2021

ADMINISTRATIVE
GUIDE

FOR THE ELEVENTH ANNUAL GENERAL MEETING (11 AGM)
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5. Online remote voting
[Please note that the quality of the connectivity to virtual meeting portal for online remote voting is highly dependent on the
bandwidth and the stability of the internet connectivity available at the location of the remote users. You may start voting from
11.00 a.m. on Wednesday, 8 June 2022 until a time when the Chairman of the meeting announces the completion of
the voting session.]

a. Once voting is open, the polling icon will appear with the resolution and your voting choices.
b. To vote, select your voting direction from the options provided. A confirmation message will appear to show your vote
has been received.
c. To change your vote, re-select another voting direction.
d. If you wish to cancel your vote, please click <<Cancel>> button.
e. If you wish to abstain from voting on a particular resolution, please click <<Cancel>> button.

6. Remote participation through live streaming
[Please note that the quality of the connectivity to virtual meeting portal for live streaming is highly dependent on the
bandwidth and the stability of the internet connectivity available at the location of the remote users.]

a. If you would like to view the live streaming, select the broadcast icon
b. The moment the Chairman of the Meeting announces the closure of the 11 AGM, the live streaming will end.
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c. You can now logout from the virtual meeting portal.

PROXY

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a. If you are a Shareholder and you are unable to participate in the 11 AGM and you wish to appoint a Proxy to vote on your
behalf, please submit your Proxy Form in accordance with notes and instructions printed therein. Independent Scrutineer will
be present to verify that the voting is conducted properly and fairly.
b. If you are a Shareholder and wish to participate in the 11 AGM yourself, please do not submit any Proxy Form as you will not
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be allowed to participate in the 11 AGM together with a Proxy appointed by you.
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c. The appointment of Proxy may be made in hardcopy form or by electronic means as follows:
In Hardcopy Form
The Proxy Form shall be deposited at the office of the Share Registrar of the Company, Boardroom Share Registrars
Sdn Bhd, Ground Floor or 11 Floor, Menara Symphony, No. 5, Jalan Prof. Khoo Kay Kim, Seksyen 13,
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46200 Petaling Jaya, Selangor Darul Ehsan, Malaysia no later than Monday, 6 June 2022 at 11.00 a.m., and in default the
Proxy Form shall not be treated as valid.

By Electronic Means
The Proxy Form may be submitted:
i. to the Share Registrar of the Company, Boardroom Share Registrars Sdn Bhd via e-mail to
bsr.helpdesk@boardroomlimited.com, no later than Monday, 6 June 2022 at 11.00 a.m.; or
ii. via electronic means (e-Proxy) no later than Monday, 6 June 2022 at 11.00 a.m. (please refer to the Annexure to
the Proxy Form for further information on submission via e-Proxy).

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d. Please refer to the notes in the Notice and Proxy Form of the 11 AGM for detailed explanation.