Page 398 - MSM_AIR2021

Notes:
1. Fully Virtual AGM
d. The appointment of Proxy may be made in hardcopy form or by electronic means as follows:
a. Our Company will conduct its 11 th AGM on a fully virtual basis through live streaming and online remote In Hardcopy Form
voting using the RPEV facilities via online meeting platform at https://meeting.boardroomlimited.my
(Online Meeting Platform). Please follow the procedures provided in the Administrative Guide for the The Proxy Form shall be deposited at the office of the Share Registrar of the Company at Boardroom Share
11 th AGM in order to register, participate and vote remotely via RPEV facilities. Registrars Sdn Bhd, Ground Floor or 11 th Floor, Menara Symphony, No. 5, Jalan Prof. Khoo Kay Kim,
Seksyen 13, 46200 Petaling Jaya, Selangor Darul Ehsan, Malaysia no later than Monday, 6 June 2022
b. With the RPEV facilities, a Shareholder may exercise his/her right to participate (including to pose questions to at 11.00 a.m., and in default the Proxy Form shall not be treated as valid.
the Board/Management of our Company) and vote at the 11 th AGM, at the comfort of their home.
c. The venue of the 11 th AGM is the Online Meeting Platform which is located in Malaysia being the main venue By Electronic Means
and is strictly for the purpose of compliance with Section 327(2) of the Companies Act, 2016 which requires The Proxy Form may be submitted:
the Chairman of the Meeting to be present at the main venue. In a fully virtual general meeting, all meeting i. to the Share Registrar of the Company, Boardroom Share Registrars Sdn Bhd via e-mail to
participants including the Chairman of the meeting, Board members, Senior Management and Shareholders are bsr.helpdesk@boardroomlimited.com, no later than Monday, 6 June 2022 at 11.00 a.m. or
required to participate in the meeting online through the Online Meeting Platform only.
ii. via electronic means (E-PROXY LODGEMENT) no later than Monday, 6 June 2022 at 11.00 a.m.
d. The Administrative Guide has taken into account the latest measures to-date to deal with the COVID-19 situation (please refer to the Annexure to the Proxy Form for further information on submission via e-Proxy).
announced and/or implemented in Malaysia which affects the holding or conduct of general meetings. In view
of the uncertainties and the surge in COVID-19 infections, the Company will have to observe the guidelines 3. Corporate Shareholders, Authorised Nominees and Exempt Authorised Nominees
or new procedures as may be issued by the Government from time to time, which may affect the administration For Corporate Shareholders, Authorised Nominees and Exempt Authorised Nominees who wish to participate and
of the 11 th AGM as set out in this Administrative Guide. Any material developments or updates on the 11 th AGM vote remotely via RPEV facilities at the 11 th AGM of the Company, please refer to the procedures under item 2 of
will be announced on the website of Bursa Malaysia Securities Berhad and published onto the Company’s the Administrative Guide for the 11 th AGM.
website regularly.
4. Shareholders entitled to participate and vote
2. Proxy
For purposes of determining a Shareholder who shall be entitled to participate and vote at the 11 th AGM
a. Shareholders who are unable to participate in the 11 th AGM may appoint Proxy(ies) to vote on their behalf. of the Company, the Company shall be requesting from Bursa Malaysia Depository Sdn Bhd, in accordance
Where a Shareholder appoints two (2) Proxies, each Proxy appointed shall represent a minimum of one hundred with Clause 63 of the Company’s Constitution and Section 34(1) of SICDA, to issue a General Meeting Record
(100) shares and the appointment of such Proxies shall not be valid unless the Shareholder specifies the of Depositors as at 31 May 2022. Only a depositor whose name appears on the General Meeting Record
proportion of his/her shareholding to be represented by each of such Proxy. Independent Scrutineer will be of Depositors as at 31 May 2022 shall be entitled to participate and vote at the 11 th AGM or appoint a
present to verify that the voting is conducted properly and fairly. Proxy(ies) to participate and vote on such depositor’s behalf.
b. Where a member of the Company is an exempt authorised nominee which holds ordinary shares in the 5. Request for remote participation user ID and password
Company for multiple beneficial owners in one securities account (omnibus account), there is no limit to the
number of proxies which the exempt authorised nominee may appoint in respect of each omnibus account it The registration for remote participation will be open from 11.00 a.m. Wednesday, 27 April 2022 until 11.00 a.m.
holds. An exempt authorised nominee refers to an authorised nominee defined under the Securities Industry Monday, 6 June 2022. Please follow the procedures provided in the Administrative Guide for the 11 th AGM
(Central Depositories) Act 1991 (SICDA) which is exempted from compliance with provisions of Section 25A(1) in order to participate in the 11 th AGM remotely via RPEV facilities.
of SICDA. 6. Voting
c. Where an exempt authorised nominee appoints two (2) or more proxies, the proportion of Shareholdings to be Pursuant to Paragraph 8.29A(1) of the Listing Requirements, all resolutions set out in the Notice of the 11 th AGM
represented by each proxy must be specified in the instrument appointing the proxies. of the Company will be put to vote by poll. Poll Administrator will be appointed to conduct the poll via e-voting
The instrument appointing a proxy shall be in writing under the hands of the appointor or of his attorney duly process and Independent Scrutineers will be appointed to verify the poll results.
authorised in writing or if the appointor is a corporation either under its common seal, or the hand of its officer or Shareholders can proceed to vote on the resolutions and submit their votes at any time from the
its duly authorised attorney. An instrument appointing a proxy to vote at a meeting shall be deemed to include commencement of the 11 th AGM at 11.00 a.m. until a time when the Chairman of the meeting announces
the power to demand or join in demanding a poll on behalf of the appointor. the completion of the voting session. Upon completion of the voting session for the 11 th AGM,
the Independent Scrutineers will verify and announce the poll results followed by the Chairman of the
meeting’s declaration whether the resolutions are duly passed.
please fold here to seal
Stamp
8 June 2022
SHARE REGISTRAR
Boardroom Share Registrars Sdn Bhd
11 Floor, Menara Symphony
th
No. 5, Jalan Prof. Khoo Kay Kim
Seksyen 13, 46200 Petaling Jaya
Selangor Darul Ehsan, Malaysia

please fold here to seal