Page 391 - MSM_AIR2021

SUSTAINABILITY JOURNEY HOW WE ARE GOVERNED FINANCIAL STATEMENTS ADDITIONAL INFORMATION 389

ADMINISTRATIVE

GUIDE

FOR THE ELEVENTH ANNUAL GENERAL MEETING (11 AGM)
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Event : 11 AGM
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Day and date : Wednesday, 8 June 2022
Time : 11.00 a.m.
Online Meeting Platform : https://meeting.boardroomlimited.my
(Domain Registration No. with MYNIC – D6A357657)
Provided by Boardroom Share Registrars Sdn Bhd

Mode of 1. Shareholders may pose questions during live streaming using the messaging window facility to submit
Communication questions during the 11 AGM. The messaging window facility will be opened one (1) hour before the
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11 AGM which is from 10.00 a.m. on Wednesday, 8 June 2022.
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2. Shareholders may submit questions in advance on the 11 AGM resolution commencing from
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27 April 2022 and in any event no later than 11.00 a.m., 30 May 2022 via Boardroom Smart Investor
Portal at https://investor.boardroomlimited.com using the same user ID and password provided in
Step 2 below, and select “SUBMIT QUESTION” to pose questions (Pre-11 AGM Questions).
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FULLY VIRTUAL AGM
a. In support of the Government of Malaysia’s ongoing efforts to contain the spread of the COVID-19 and in line with
the revised Guidance Note and Frequently Asked Questions (FAQs) on the Conduct of General Meetings for Listed Issuers
issued by the Securities Commission of Malaysia on 16 July 2021 (Revised SC Guidance), MSM would like to leverage on
technology advancement by conducting the 11 AGM on a fully virtual basis through live streaming and online remote voting
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using the RPEV facilities via online meeting platform at https://meeting.boardroomlimited.my (Online Meeting Platform).
Please follow the procedures provided in the Administrative Guide for the 11 AGM in order to register, participate and
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vote remotely via RPEV facilities.
b. With the RPEV facilities, a Shareholder may exercise his/her right to participate (including to pose questions to the
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Board/Management of our Company) and vote at the 11 AGM, at the comfort of their home.
c. The venue of the 11 AGM is the Online Meeting Platform which is located in Malaysia being the main venue and is strictly
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for the purpose of compliance with Section 327(2) of the Companies Act, 2016 which requires the Chairman of the Meeting
to be present at the main venue. In a fully virtual general meeting, all meeting participants including the Chairman of the
Meeting, Board Members, Senior Management and Shareholders are required to participate in the meeting through the
Online Meeting Platform only.
d. In view of the uncertainties and the surge in COVID-19 infections, the Company will have to observe the guidelines or
new procedures as may be issued by the Government from time to time, which may affect the administration of the
11 AGM as set out in this Administrative Guide. Any material developments or updates on the 11 AGM will be announced
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on the website of Bursa Malaysia Securities Berhad and published onto the Company’s website regularly.

ENTITLEMENTS TO PARTICIPATE AND VOTE
Only a depositor (Shareholder) whose name appears on the General Meeting Record of Depositors as at 31 May 2022 shall
be entitled to participate and vote at the 11 AGM or appoint the Chairman of the Meeting as Proxy to participate and vote on
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such depositor’s behalf.