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SUSTAINABILITY JOURNEY HOW WE ARE GOVERNED FINANCIAL STATEMENTS ADDITIONAL INFORMATION 381

NOTES

1. Fully Virtual AGM
a. Our Company will conduct its 11 AGM on a fully virtual basis through live streaming and online remote voting
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using the RPEV facilities via online meeting platform at https://meeting.boardroomlimited.my (Online Meeting
Platform). Please follow the procedures provided in the Administrative Guide for the 11 AGM in order to register,
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participate and vote remotely via RPEV facilities.
b. With the RPEV facilities, a Shareholder may exercise his/her right to participate (including to pose questions to the
Board/Management of our Company) and vote at the 11 AGM, in the comfort of their home.
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c. The venue of the 11 AGM is the Online Meeting Platform which is located in Malaysia being the main venue and is
strictly for the purpose of compliance with Section 327(2) of the Companies Act, 2016 which requires the Chairman of
the meeting to be present at the main venue. In a fully virtual general meeting, all meeting participants including the
Chairman of the meeting, Board members, Senior Management and Shareholders are required to participate in the
meeting online through the Online Meeting Platform only.

d. The Administrative Guide has taken into account the latest measures to-date to deal with the COVID-19 situation
announced and/or implemented in Malaysia which affects the holding or conduct of general meetings. In view of
the uncertainties and the surge in COVID-19 infections, the Company will have to observe the guidelines or new
procedures as may be issued by the Government from time to time, which may affect the administration of the
11 AGM as set out in this Administrative Guide. Any material developments or updates on the 11 AGM will be
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announced on the website of Bursa Malaysia Securities Berhad and published onto the Company’s corporate website
regularly.
2. Proxy

a. Shareholders who are unable to participate in the 11 AGM may appoint Proxy(ies) to vote on their behalf. Where a
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Shareholder appoints two (2) Proxies, each Proxy appointed shall represent a minimum of one hundred (100) shares
and the appointment of such Proxies shall not be valid unless the Shareholder specifies the proportion of his/her
shareholding to be represented by each of such Proxy. Independent Scrutineer will be present to verify that the voting
is conducted properly and fairly.

b. Where a member of the Company is an exempt authorised nominee which holds ordinary shares in the Company
for multiple beneficial owners in one securities account (omnibus account), there is no limit to the number of proxies
which the exempt authorised nominee may appoint in respect of each omnibus account it holds. An exempt authorised
nominee refers to an authorised nominee defined under the Securities Industry (Central Depositories) Act 1991
(“SICDA”) which is exempted from compliance with provisions of Section 25A(1) of SICDA.
c. Where an exempt authorised nominee appoints two (2) or more proxies, the proportion of Shareholdings to be
represented by each proxy must be specified in the instrument appointing the proxies.
The instrument appointing a proxy shall be in writing under the hands of the appointor or of his attorney duly
authorised in writing or if the appointor is a corporation either under its common seal or the hand of its officer or its
duly authorised attorney. An instrument appointing a proxy to vote at a meeting shall be deemed to include the power
to demand or join in demanding a poll on behalf of the appointor.